Financial Reviews

The financial review is part of every Club’s mandatory annual reporting obligations to the USU. Through it, Clubs will report on their cashflow, activities, assets, sponsors and bank accounts. Completing this review to a satisfactory standard is required for a club to maintain registration and affiliation with the USU.

For comprehensive information about using club finances, financial record-keeping, and completing the financial review, refer to the 2026 Finance Handbook.

What dates do I need to cover?

The reporting period that must be covered for the financial review is defined in a club's constitution, generally under the ‘Property & Finances’ clause.

If this clause has recently changed, a club can confirm with the Clubs Team of what dates need to be covered.

When is the financial review due?

Once the reporting period passes, the financial review must then be submitted before the deadline of whichever is earlier: 

1. the date of the next Annual General Meeting (relevant for most clubs) 
2. two months from the end of the reporting period defined in the constitution. 

The ‘Financial Year End’ month defined in the constitution should be 2 months before the AGM month for most clubs, so the first deadline is usually relevant. If the Financial Year End end month is further from the AGM month, the second deadline is relevant. 

In either case the financial review needs to be submitted before the AGM and discussed during the Treasurer’s annual report. If the deadline passes without the financial review being approved, the Club will become unregistered. 

How do I submit?

Financial reviews must be submitted by an executive of the club through MyUSU, and specifically to the 'Financial Review' form that can be found on the Club Hub for executives.

If you are having difficulties accessing the form, reach out to the Clubs team.

What does it include?

The financial review consists of several documents

• your completed cashbook
  • All sheets must be completed, and it must be given in a XLSX format.
  • More information on completing the cashbook is given in the 2026 Finance Handbook, or the 2024 Financial Review Checklist document.
  • If your Club has more than one bank account, a cashbook for each account must be made.
• all bank statementsfor your Club bank account(s) that covering the reporting period.
  • Any current signatory on the account can download bank statements.
  • Transaction summaries or other exports from your bank will not be accepted.
  • You can refer to your bank’s website for information on how to order a bank statement early once your reporting period ends.
• an audit executive declaration, signed and dated by an executive responsible for completing the financial review.
• a folder/receipt book of any receipts and supporting documentation for expenses listed in your cashbook.
• all sponsorship agreements for the past financial year

The submission form prompts executives to provide each of these documents in turn, providing handbooks where needed. These templates can also be found on the Club Resources page of the Club Hub for executives.

If you need help with the financial review, refer to the 2026 Finance Handbook or reach out to the Clubs Team.

This article was last updated on March 2 2026.